Intern (40000154)

The job holder is responsible for performing a variety of administrative activities including secretarial dutires, ordering of supplies, scheduling appointments and travel, responding to information requests, preparing reports as well as providing events and meeting support.

Administrative Support

• Schedule and manage meetings, calls, and other meetings
• Manage database files, store official documents, related papers, contracts and documents
• Arrange to print, scan or photocopy documents as required at the unit
• Prepare documents for meetings, business trips
• Welcoming, guiding experts and guests as assigned
• Enforce established internal policies, regulations and procedures within the organization
• Answer questions by phone, email or face-to-face - to the extent allowed
• Take notes in the meeting minutes, take notes on reminders of superiors
• Prepare meeting rooms, print documents (if any) before the official meeting takes place
• Store approved documents as assigned

Head of Division

Assistants in Head of Divisions, BOD Office and Chairman Office

Partners providing professional services, agencies and relevant authorities

• A Diploma certificate or higher in Finance, Banking, Economics, Business Administration, Management or a relevant discipline
• At least 3 years of experience in a similar role providing administrative support
• Strong organization skills and able to juggle multiple competing tasks / demands
• Able to work independently, exercise judgement and maintain confidentiality
• Proficient in MS Office (Powerpoint, Word, Excel, Outlook)
• Meticulous and pays attention to details
• English standard of proficiency as required for the role