Personal Assistant to the Chief Operating Officer in Ho Chi Minh [11.10]

[ATTACH=full]13111[/ATTACH] [SIZE=5][B]Job Description[/B][/SIZE] [LIST] [*]Provide an extensive and comprehensive secretarial and administrative support function to the Chief Operating Officer (COO); [*]Be able to effectively schedule the appointments and action on behalf of the COO as appropriate and when instructed; [*]Act as an efficient and courteous gate-keeper, ensuring that the COO is accessible whilst protecting her from unnecessary interruptions; [*]Act as a checkpoint of documents coming to the COO; handling/processing these as far as possible; [*]Manage calendar for the COO, maximize the efficiency on meeting arrangements, interact with internal and external assistants to coordinate a variety of meetings; [*]Perform standard and confidential secretarial and office duties; [*]Handle Internal and External customers in a professional manner; [*]Make travel arrangements for the COO including co-ordinating with other assistants of host country to ensure a comprehensive agenda is formed; [*]Ensure the COO has necessary papers and information ahead of all meetings; [*]Maintain and update the HOST Organization Chart; [*]Arrange/organise client/guest social functions and handling invitations; [*]Deal effectively with incoming mails and correspondence with tact and diplomacy, delegate correspondence where appropriate and ensure that follow up takes place; [*]Maintain and update the COO's contacts; [*]Ensure that all deadlines the COO requests to diarize are met; [*]Assist the COO and group visitors in booking hotels/flights and arrange visa where possible; [*]E-mail management for the COO: Review and answer mail, e-mails and inquiries on own initiative and determine which executive action is required; [*]Travel arrangements (air ticket booking, car arrangement, hotel reservation) on a local and/or worldwide basis; [*]Handle general payments for the COO and assist the COO in obtaining proper VAT invoices; [*]Fill out expense reports for the COO; [*]Get information as required by the COO; [*]File and backing up data as appropriate; [*]Ensure 'Gift and Entertainment' for the COO's Office are logged and compliant; [*]Work on bi-monthly newsletter to update news for the teams under the COO; [*]Organise quarterly townhalls, work with the COO's Direct Reports to prepare townhall presentation; [*]Organise events/celebrations for the community under the COO. [/LIST] [B][SIZE=5]Job Requirement[/SIZE][/B] [LIST] [*]Bachelor degree holder; [*]3-5 years of working-experience; [*]Care of details and accuracy; [*]Strong knowledge of Outlook, MS Office (Word, Excel, Powerpoint); [*]Efficient user of fax and copy machine, professional typing skill; [*]Good communication and interpersonal skills to perform successfully in a fast-paced &client-oriented environment; [*]Good command of English (conversation and writing); [*]Assignments involve work of a confidential nature, requiring considerable discretion, judgement, tact and diplomacy; [*]Ability to successfully handle multiple tasks at the same time (achieve maximum time effectiveness). [/LIST] [URL='https://hsbcvncareer.com/en/jobs/apply/?id=57321']Apply Here[/URL] [RIGHT][I]Tin tuyển dụng UB hỗ trợ HSBC đăng tuyển[/I][/RIGHT]