HSBC thông báo tuyển dụng vị trí Executive Personal Assistant to the CEO
tại Hồ Chí Minh.
Hạn chót nộp hồ sơ: 31.08.2017
Khu vực làm việc: HCM
Some careers shine brighter than others.
If you’re looking for a career that will help you to stand out, join HSBC and fulfil your potential. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, HSBC offers opportunities, support and rewards that will take you further.
We are currently seeking an ambitious individual to join this team in the role of Executive Personal Assistant to the CEO
- To provide an extensive and comprehensive secretarial and administrative support function to the Chief Executive Officer (CEO);
- To be able to effectively schedule the appointments and action on behalf of the CEO as appropriate and when instructed;
- Act as an efficient and courteous gate-keeper, ensuring that the CEO is accessible whilst protecting him from unnecessary interruptions;
- Acting as a checkpoint of documents coming to CEO’s office; handling/processing these as far as possible;
- Manage calendar for the CEO, maximize the efficiency on meeting arrangements, interact with internal and external assistants to coordinate a variety of meetings;
- Perform standard and confidential secretarial and office duties;
- Handle Internal and External customers in a professional manner;
- Make travel arrangements for the CEO including co-ordinating with other assistants of host country to ensure a comprehensive agenda is formed;
- Ensure CEO has necessary papers and information ahead of all meetings;
- Maintain and update the CEO Organization Chart;
- Coordinate with Personal Assistants bank-wide to schedule Weekly Business Review Meeting, Asset and Liability Management Committee, Executive Committee, Risk Management Meeting, Human Resources Committee meetings, HSBC Vietnam Board Meetings, Board of Supervision Meetings, Global Standards, Financial Crime Compliance;
- Coordinate with HR to organize CEO's Offsite events and CEO private functions, when necessary;
- Arranging/organising client/guest social functions and handling invitations;
- Deal effectively with incoming mails and correspondence with tact and diplomacy, delegate correspondence where appropriate and ensure that follow up takes place;
- Maintain and update CEO's contacts;
- Ensure that all deadlines CEO requests to diarize are met;
- Assist the CEO and group visitors in booking hotels/flights and arrange visa where possible;
- E-mail management for CEO and HSBC Vietnam general email address: Review and answer mail, e-mails and inquiries on own initiative and determine which executive action is required;
- Travelling arrangements (air ticket booking, car arrangement, hotel reservation) on a local and/or worldwide basis;
- Handling general payments for the CEO's Office;
- Filling out expense reports for CEO;
- Assisting CEO in obtaining proper VAT invoices;
- Getting information as required by CEO;
- Filing and backing up data as appropriate;
- Maintaining the Golf Register for the whole bank;
- Be a bank chop keeper;
- Ensure 'Gift and Entertainment' for the CEO's Office are logged and compliant;
- Represent the CEO Office as a Business Continuity Coordinator has a profile on Global Business Resilience Tool and a Business Continuity Plan in place to recover in the event of disruption, recognizing time-scales for potential loss and recovery, and a Business Impact Analysis to identify and prioritise critical activities, recovery requirements and dependencies. The plans must be adequate in detail to facilitate the effective recovery of the business, maintained annually or in the event of business change. They must be appropriately tested in accordance with Functional Instruction Manual standards to ensure they are effective and signed off by the department head as an accurate position;
- Maintain accurate and up to business/department contact details and procedures and facilitate the timely dissemination of crisis communications in a Business impacting event. be familiar with the responsibilities of a business/function as defined in the Asia Pacific Business Continuity Management Standard.
To be successful in the role, you should meet the following requirements:
- Bachelor degree holder;
- 5-10 years of working-experience;
- Care of details and accuracy;
- Strong knowledge of Outlook, MS Office (Word, Excel, Powerpoint);
- Efficient user of fax and copy machine, professional typing skill;
- Good communication and interpersonal skills to perform successfully in a fast-paced &client-oriented environment;
- Good command of English (conversation and writing);
- Assignments involve work of a confidential nature, requiring considerable discretion, judgement, tact and diplomacy;
- Ability to successfully handle multiple tasks at the same time (achieve maximum time effectiveness).
Closing date for application: 31 August 2017
For further information on application for this role, please visit our careers site and send your updated resume to humanresources@hsbc.com.vn
You'll achieve more when you join HSBC.
www.hsbc.com.vn/careers
HSBC is committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working and opportunities to grow within an inclusive and diverse environment. Personal data held by the Bank relating to employment applications will be used in accordance with our Privacy Statement, which is available on our website.
Issued by HSBC Bank (Vietnam) Ltd.
HSBC
